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References in periodicals archive ?
The supply officer is the billing official for the command's purchase cardholders and is responsible for the management of the program.
The GAO audit of the Army's purchase card program revealed problems encountered throughout the executive agencies, including lack of formal agency-wide regulation or guidance, (39) ineffective oversight at various levels, (40) lack of controls over issuing and renewing cards, (41) assigning too many cardholders per billing official, lack of control over cardholder spending limits, (42) inadequate monitoring of potentially abusive and questionable transactions, (43) failure to cancel accounts for departed cardholders, (44) and inadequate training.
(51) It also mandates specific "span of control" guidelines limiting the number of accounts per installation program coordinator to three hundred and the number of cardholders per billing official to seven.
The billing official certifies the billing statement as legal, proper, and correct under the penalty of pecuniary liability.
Once the cardholder approves his or her GPC statement, the billing official can certify the billing statement.
Including a separate LoA with each transaction burdened the associated accounting system and drove up the cost of accounting for all card transactions because they had to be entered manually from the paper invoices submitted by the cardholders and their supervisors (known as billing officials).
In terms of the Department's purchase card program, this policy revision meant that the names of all program officials (to include cardholders, billing officials, and agency program coordinators) would not be released under a FOIA request.
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