DOMEADocument Management and Electronic Archiving
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* identifies the core requirements of the DOMEA Concept and their implementation
* discusses recommendations on disposition and archiving, which are part of the DOMEA Concept
For this purpose, in 1996, the Coordinating and Advising Agency of the Federal Government for Information Technology in the Federal Administration (KBSt) introduced a pilot project--Document Management and Electronic Archiving in computer-assisted business processes (DOMEA)--in the Federal Ministry of the Interior (Bundesminister des Innern).
The DOMEA Concept introduces a three-level object hierarchy for documents, folders, and files:
Accordingly, documents are the basic units for storing primary information in the DOMEA Concept.
The implementation of the recordkeeping requirements resulted in the following principles for electronic recordkeeping in business processes, which were emphasized in the final report for the project DOMEA:
Therefore, the DOMEA Concept proposes for the federal administration a step-by-step implementation in three stages:
DOMEA provides functions for importing data files from office communications, e-mail, and fax as well as a scanner interface for importing digitized paper records.
Using DOMEA as a workflow management system enables complete creation of electronic records and evidence of working processes.
Under the framework of DOMEA, a project group was set up in 1998 to find solutions for the disposition and archiving of electronic records.
It became part of the overall DOMEA Concept and a basis for the subsequent project "Electronic Office." The conclusions of the Concept, however, should apply to all electronic records in federal agencies, regardless of the system in which they were created.